Inventory Receiving Voucher Mapping
Manual Mapping
NOTE: If the Inventory receiving voucher mapping is disabled, the inventory receiving voucher is not automatically mapped. Manual mapping is required.
Automatic mapping for inventory receiving voucher
- Step 1. Go to Settings menu under the Accounting module in the left sidebar -> Select the Mapping setup menu -> Select the Inventory tab -> Enable the Inventory receiving voucher mapping setup and select the payment account and deposit to -> Click on the Save button
- Step 2. Enable the Tax default -Expense mapping setup so that the total tax amount of the inventory receiving voucher will be mapped to this configuration. if this configuration is not enabled, the tax of the inventory receiving voucher is not mapped to any accounts.
- Step 3. Create the inventory receiving voucher and approve it.
Step 4. Go to the Transactions menu under the Accounting module -> Inventory -> Inventory receiving voucher, this inventory receiving voucher is mapped automatically.
Click on the Edit to view mapping detail
Value of inventory is mapped according to the Inventory receiving voucher mapping setup.
Total tax amount mapped according to Tax default-Expenses mapping setup.
And this inventory receiving voucher is displayed in the report.
Mass mapping
- Step 1. Enable the Inventory receiving voucher mapping setup and select the payment account and deposit to -> Click on the Save button
- Step 2. Go to the Transactions menu -> Inventory -> Inventory receiving voucher -> Select the inventory receiving voucher which mapping status is Has not been mapped -> click on the Bulk actions -> select the Mass mapping -> click on the Confirm button
- Step 3. Confirm your selection in the following pop-up. The inventory receiving voucher will be mapped.
Edit mapping
- Step1. Go to the Transactions menu -> Inventory -> Inventory receiving voucher -> Click on the Edit
- Step 2. Change the account and click on the Save ==> the amount of the account will be changed.
Delete mapping
Deleting the mapping will change the account's amount
- Step1. Go to the Transactions menu -> Inventory -> Inventory receiving voucher -> Click on the Delete
- Step 2. Confirm your selection in the following pop-up. The mapping of inventory receiving voucher will be deleted.
Mass delete mapping
Deleting the mapping will change the account's amount
- Step 1. Go to the Transactions menu -> Inventory -> Inventory receiving voucher -> Select the inventory receiving voucher which mapping status is Has been mapped -> click on the Bulk actions -> select the Mass delete mapping -> click on the Confirm button
- Step 2. Confirm your selection in the following pop-up. The mapping of inventory receiving voucher will be deleted.
Inventory Receiving Voucher for Return Order Mapping
When products are returned from customers, the system creates an Inventory Receiving Voucher to bring the returned items back into stock. The accounting accounts used in this voucher can be configured separately from standard inventory receiving vouchers.
The Inventory receiving voucher for return order setting allows you to control how inventory receiving vouchers generated from Return Orders are mapped to accounting accounts.
Depending on whether this option is enabled or disabled, the system will apply different mapping logic:
- Enabled: Mapping according to the specific configuration for Return Orders
- Disabled: Mapping according to the general configuration of Inventory Receiving Vouchers
Case 1: Inventory receiving voucher for return order = ENABLED
Any Inventory Receiving Voucher created via Receipt Return Order will
automatically use the accounting accounts defined in Inventory receiving voucher for return order.
- Payment account: Counterpart account (e.g., Accounts Receivable – A/R)
- Deposit to: Account recording inventory value (e.g., Inventory Asset – Current Assets)
Significance
- This helps to clearly distinguish between inventory receiving from returned goods and regular inventory receiving operations.
- This ensures return-related inventory transactions are posted to the correct accounting accounts.
Case 2: Inventory receiving voucher for return order = DISABLED
- Inventory receiving vouchers created from return orders will
fall back to the default Inventory receiving voucher mapping.
- No separate accounting treatment is applied for return orders.
This behavior is useful if your accounting process does not require a distinction between normal receiving and return receiving.
