Overview
The Imprests & Retirements feature helps manage the entire cash advance and retirement process for employees, including:
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Imprest Request (Cash Advance): Employees request advance cash before performing work-related activities.
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Retirement: After spending the money, employees declare the actual amount spent and submit supporting receipts.
The system automatically calculates variances, updates statuses, and creates the corresponding double-entry accounting transactions.
Prerequisites
Before using this feature, ensure that:
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The Chart of Accounts has been configured.
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At least one Payment Modes or Payment Gateway has been set up.
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Project, Project Budget and Budget Category data are available
Imprests & Retirements List
Go to Accounting → Imprests & Retirements to view the complete list of cash advance requests.
Information Displayed in the List
- Ref No: Unique reference number (Example: IMP-20260529-3931)
- Project: Related project
- Budget Category: Budget category
- Created Date: request date
- Staff: Employee requesting the advance
- Requested: Original imprest amount
- Retired: Amount already retired
- Variance: Difference between imprest and actual spending
- Status: Current request status
Step 1 – Create an Imprest Request
From the list screen, click the + New Imprest Request button (blue button in the top-left corner).
Fill in the Information
- Project: Select the applicable project
