Knowledge

Go to the Setting menu under the Accounting module in the left sidebar -> Select the General menu 

• Reset Data: used to delete all data related to the Banking, Transactions, Journal Entry, Transfer, Chart of Accounts, Reconcile and Budget menu screens created previously. However, in the Chart of Accounts screen, the system only deletes the manually created data, the default data remains.
• Remove invalid entries: In some cases the invoice has been deleted but the invoice amount is still mapped in the accounting module. Remove invalid entries is used to delete mapping lines in the transaction menu for which the relevant transaction no longer exists.
• First month of financial year: you can specify any month as the start of your financial year (also called your financial reporting year or accounting year), default is January. A financial year is a period of 12 months and does not necessarily begin at the beginning of the calendar year. It is used for reporting.
• First month of tax year is used to select the first month of the tax year. There are 2 options:
  (Currently this field is for selection and display only. We will process the transaction in the future)
  
  • Same as financial year: the month starting to calculate the tax is the same as the month of the financial year
  • January: Tax calculation starts from January and ends at the end of December

• The Accounting method field has two options
  • Accrual: When using the Accrual accounting method, you record income and expenses when you send the invoice or receive the bill. The accrual method in reports:
    • This report counts income and expenses regardless of if the invoice or bill was paid or not.
    • It includes income and expenses even if the money hasn’t changed hands yet
  • Cash: When using the Cash accounting method, you record income and expenses at the time you actually receive a payment or pay a bill. The cash method in reports:
    • This report counts income or expenses only once you get a payment or pay a bill.
    • If you sent an invoice or got a bill but the money hasn’t changed hands yet, your report doesn’t include it in your income or expenses.

To see the difference that two different accounting methods make in your reports, you can select a report to compare the results, see details at https://helpcenter.gtssolution.vn/article/change-the-accounting-method-on-a-report

• Close the books is used to close the book. This function helps to ensure that the data entered into the accounting software is correct so that financial statements can be prepared and completed. Reports alert management to how much money is flowing in and out of the business. Management will use the financial statements to analyze the financial aspects of the business and will decide how to improve it.
  
  After turning on Close the books, it will proceed to choose an automatic closing date. Any transactions that occur on this date and before will be protected if we attempt to change . When a transaction occurs on this date or before this date will receive a alert "Has closed the book"
  
• The chart of Accounts area is used to enable the Enable account numbers field allowed to work
  
  • If Enable account numbers is enabled: when creating an account in the Chart of account menu, it will allow you to enter a number field.
  • If Enable account numbers is disabled: when creating an account in the Chart of account menu, the Number field will not be displayed to enter the account number (account number).
    
    
  • If check option Show account number: Show account number on reports, transactions and chart of account.
  • Otherwise, if you do not check the Show account number option: do not display the account number in reports, transactions and chart of account.
• Enable all time filter: allows you to display the All Time filter option on the Accounting Dashboard. When this option is enabled, users can quickly view accounting statistics without any date limitation.

• Label Type: allows you to switch  the display labels used in the Mapping form inside the Transactions menu, depending on the accounting terminology or workflow preferred by the organization. This setting only changes the field labels/interface terminology. It does not change accounting data, journal entries, or transaction logic. Users can switch between:
  • Payment account/Deposit to
  • Credit/Debit

Example: 

When "Payment account/Deposit to" is selected, user will see: Payment account, Deposit to 

When "Credit/Debit" is selected, user will see: Credit, Debit

• Hide zero value rows: allows users to automatically hide rows with zero values in Accounting Reports. When enabled, reports will display only rows that contain actual financial values, making reports cleaner and easier to analyze. This helps reduce visual clutter in reports that contain many unused

When Disabled: 

When Enabled: