Function to automatically generate serial numbers is used for inventory receiving vouchers. There are 2 following cases
- For manually created Inventory receiving vouchers, the user can be either key in serial number manually or press the Auto Generate Serial Number button to have the system automatically fill in. When a serial number is present, users are advised to follow the designated serial number printed on the item. In the absence of a serial number, users can conveniently click on the Auto Generate Serial Numbe button to streamline the process and save valuable time.
- For Inventory receiving vouchers created from purchase orders, the system automatically fills in the serial number without pressing the Auto Generate Serial Number button.
Steps to automatically fill in the serial number:
- Step 1: Go to Settings under the Inventory module -> Prefix Settings -> Scroll to the bottom of the page, enter the starting number in the Next Serial Number field. Set this field to 1 if you want to start from the beginning -> then select serial number format as Number Based ( 00000001) or YYYYMMDD000001 where YYYY = year, MM = month, DD = day, xxxxxx = auto increment number, example: 20240411000001 -> then click on Save button
- Step 2. To set the serial number as mandatory field, go to Settings under the Inventory module -> General -> Serial numbers tab -> check on "Products by serial and" “Serial Number as Mandatory”
- Step 3. Create an inventory receiving voucher:
Go to Inventory receiving voucher under the Inventory module -> click on “Delivery docket” button.
+ If you create an inventory receiving voucher from a PO, the system automatically fills in the serial number
+ If creating inventory receiving voucher from existing item.
Then user click on “Auto Generate Serial Number” button, serial number will be auto populated -> click on Save button.
+ In case the serial number has been generated according to the current quantity and you want to change the quantity of items, do it in the following order:
First, update the quantity and click on “View Serial number” button.
Then click on “
Auto Generate Serial Numbers” button to regenerate the serial number -> click on
Save.
Finally, save this receipt and approve.
