Knowledge

Add New Bill 

• Step 1. Go to Bills menu under the Accounting module 
• Step 2. Select the Add New Bill function
• Step 3. Enter Basic Bill Information
  
  - Vendor: Select the vendor from the dropdown list.
  - Name: Enter the title or reference name for the bill (e.g., Bill Demo).
  - Memo: Add any notes or descriptions related to the bill.
  - Bill Date: Select the date when the bill was issued.
  - Due Date: Select the date by which the bill should be paid.
  - Reference #: (Optional) Enter the vendor’s reference number.
  - Attachment: Upload one file of the invoice or relevant document (PDF, image, etc.).
• At Expenses tab, you need select the Debit account and Credit account, enter the Amount
  
  - Debit Account: Select the account to be debited (e.g., Expense, Marketing).
  - Credit Account: Select the account to be credited (e.g., ACB Bank, Accounts Payable).
  - Amount: Enter the expense amount.
  Note: total debit amount equals total credit amount
  
• At Items tab, you select available items
  - Item: Select the product or service from the item list.
  - Description: (Optional) Add details about the item.
  - Qty: Enter the quantity purchased.
  - Cost: Enter the unit cost of the item.
  - Amount: This is auto-calculated as Qty × Cost.
• Step 4. Review Total
  The Total is the sum of values entered in both Expenses and Items tabs.
• Step 5. When you're done, select Save
  
  
  

Approve or Bulk Approve

Next we proceed to approve the bill. Approved bills cannot be edited anymore

• Filter status according to "Not yet Approve" -> select a bill and click Approve Payable
  
  

• Or select some bill and click on the Bulk Approve
  

Filter status by Approved to see approved bills

The expenses section in the bill will map to the selected accounts.

The items in the bill will be mapped according to account pairs of expense default mapping in Mapping setup.

If the item in the bill meets the conditions of the item mapping setup in Mapping setup, the account selected in the "Deposit to" field in the image above will be replaced by the account selected in the "Expense account" field as shown below.